Company job description: the key to saving time

What is a company job description and what is it for?

If there is something that is a waste of time and is stressful for entrepreneurs and managers that thing is to repeat the same things over and over again to employees.

What are the things that always need to be repeated?

The duties and tasks of the empolyees.

The solution?

The company job description.

Let’s look at the definition of Company Job Description taken from Wikipedia.

When I used to be a trainer for personal growth courses, I almost felt like the chosen one when I explained concepts and the students would listen to me in profound silence. I was fascinated and at the same time excited for the role I carried out because I knew that changing something of their behavior depended on me. I knew that I could be an influence in changing their life!

Sometimes however I did not get the expected results and this made me feel very sad. So I started to think that it was not my path and it was time to change. But I liked it…

So someone that was more expert than me asked: “What method do you use to train?” I stopped for a second to think and answered: “Actually I put together various techniques that I had studied and I took advice from various people”.” Oh, now I understand, you are one of those independent ones that did not do the standard route…” he grinned.

Apart from the fact that his statement pissed me off a little bit for his arrogance, but it made me think and I understood where my problem was.

I had never had a standard training as a coach

After the course things obviously changed for the better.

Based on my experience, in small businesses or activities, there is a similar system where the new employee tries to learn mainly through verbal advice from the manager or entrepreneurs, and this routine is always the same for every new entry.

but in the end, when you go about it like this the following problems come up:

• a lot of time is spent by the manager in charge of explaining and making sure the tasks are understood and this takes time off his job;
• based on the person in charge of explaining the version of the content of the concepts that are vital to transmit change and furthermore personal interpretations and point of views are added;
• people are not all the same and everyone has their own time to learn things and this can cause to “loose someone on the way”
• the people that have to explain the tasks are not necessarily trainers and there is a risk that concepts are not transmitted well.

It would be more functional to create a system with a job description for every role in the company, focusing on the comprehensivness of the content and how effectivley it is structured. The person in charge of training the employee will not be so important anymore.

Let’s make an example. The new employee hired for the marketing area once completed the paperwork for his employment would go on to the personnel manager who would give him the basic corporate job description with all the rules, the practice and the main duties expected from an employee of that company. He would go in a quiet place to study it and once finished he would get a check from the personnel manager and once the personnel manager is satisfied with the result he would pass him to the marketing area manager. Yhe marketing area manager would with no delay hand him over the complete job description for his role. If a specific external training was necessary it would anyhow be in the program of the job description.

What are the advantages of having a corporate job description?

• hardly no waste of time in explaining and being understood by the manager in charge who should just orient and make sure that what is written in the job description is understood.
• there are no deviations or added interpretations from the person in charge of training since everything has already been written in the job description that basically becomes the “sacred book” to follow.
• the employees will be able to study at their speed since they don’t need to follow a trainer and this adds up to better results in learning.

What should there be in a job description:

• the purpose of the role in the company;
• a write-up with the advice and experience of people who had this role in the past;
• the required skills with all the courses necessary to learn them;
• the diagram of the flow of how this role interacts with the rest of the company;
• where the role is on the organizational board;
• the ideal scene and the products to be obtained.

The numbers that measure the productivity.

So if you are an entrepreneur or manager that is trying to grow your company and you don’t want to waste further time or energy, then first of all I suggest you to operate like I explain in this article “How to live still being a manager”.

And then start creating your job description system as I explained in this article.